How to Reserve

Registered Student Organizations

• Any UC San Diego campus Registered Student Organization (RSO) that is officially recognized and approved by the Center for Student Involvement.

• A College Student Organization is officially recognized, approved, and connected to one of the eight (8) colleges at UC San Diego.

• Associated Students at UC San Diego or one of the officially recognized and approved Associated Students sub-groups.

• Any UC San Diego campus Registered Sport Club that is officially recognized and approved by UC San Diego Recreation.

• Student groups may request space for events or meetings up to six (6) months in advance.

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UC San Diego Departments

• Any UC San Diego campus department, office, division, or academic unit. 

• UC San Diego departments may request space for events or meetings one (1) academic quarter in advance. At the start of each new academic quarter, the entire following quarter is available for reservations.

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Non-Affiliated / Off-Campus Customers

• External organizations or individual staff/faculty/students that wish to hold an event.

• Non-Affiliated customers may request space for events or meetings between 3 to 6 weeks in advance. Reservations for the summer quarter can be made up to 2 years in advance.

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Before Submitting a Request

• University Centers’ Event Management System (EMS) requires a login to request meeting and event space. Logins can be requested online.

• Review the request timelines. Requests for spaces may be submitted:

  • Registered Student Organizations – 6 months prior to event date

  • UC San Diego Departments – 1 academic quarter in advance

  • Non-Affiliated/Off-Campus – 6 weeks prior to event date

• Ensure you have all necessary details about your event such as: date(s), times, location, any setup requirements, any audio visual needs, and UC San Diego Departments will need a COA (Project/Task) .

Submitting a Reservation Request

• Registered Student Organizations & UC San Diego Departments should submit a request online using EMS. Users can now submit up to four (4) reservations at one time. First time users must create an account. We currently do not accept reservations over email, phone, or in-person. All requests will be sent to our team to review and process. Please allow for up to three (3) days to review requests.

• Non-Affiliated Organizations looking to request space should click here to inquire about space availability.

Still have questions? Review our FAQ or email reservations@ucsd.edu